Besides entering text, selecting text is probably the most common task for most Word documents. Almost every editing and formatting task
begins by selecting something. The most common way to select or highlight text is to click and drag your mouse across the text. But what other keyboard shortcuts and techniques can you use in Word to select text, graphics, tables, and other parts of a Word document?
Even better than the [Shift] key is a little known selection trick with the [F8] function key which “turns on” a selection mode so you don’t have to press and hold down the [Shift] key while highlighting in a Word document.
To use this selection technique, simply:
Have you ever used the selection bar? Just think of this as the left margin of your Word document. To locate the selection bar area, move your mouse to the left of text until it changes from an upper case “I” to a white arrow. Selection tricks to try with the selection bar:
To select more than one item such as 2 different non-contiguous (unrelated) items use [Ctrl]:
To make changes to an entire document or file, press [Ctrl] + A to Select All.
Try [Alt] + [Shift] + [Up] or [Alt] + [Shift] + [Down] to select and move the current paragraph (or table row). Keyboard shortcuts that are impressive and useful!
By Dawn Bjork, MCT, The Software Pro®
Microsoft Certified Trainer, Technology Speaker, Software Consultant