Did you know that you can create a PDF document in the Microsoft 365 applications without Adobe Acrobat? Converting a file to a PDF helps preserve formatting, fonts, and layout, and makes it more difficult to change the document. Although Acrobat offers many additional features, the built-in PDF option in Microsoft 365 may be all you need if you’d like to quickly create a PDF document from Microsoft Word, Excel, or PowerPoint.
To create a PDF from Microsoft 365 applications:
- Open an existing Word document, Excel workbook, or PowerPoint presentation.
- Choose the File menu and pick Export.
- From this option, click Create PDF/XPS Document, and then from the right pane, click the Create PDF/XPS button.
- Enter an appropriate name and location, then click Publish to convert the document to a PDF format.
That’s it! Try these easy steps to create your next PDF file.
Although you may not need Adobe Acrobat for simple documents, when do you need Acrobat or similar programs?
- Creating fillable forms
- Controlling document security
- Applying redaction features
- Working with commenting and reviewing features
- Creating and managing a PDF from multiple sources
- Applying and reviewing document accessibility (Section 508-compliance)
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© Dawn Bjork, MCT, MOSE, CSP®, The Software Pro®
Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional
