Looking for practical ways to work smarter with Microsoft 365? Explore this collection of Microsoft 365 productivity tips and articles designed to help you save time, stay organized, and get more value from the tools you use every day. From Excel and Outlook to Teams, OneNote, and PowerPoint, you’ll find practical insights, shortcuts, and step-by-step guidance to help you work more efficiently.
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Microsoft 365 Copilot & Artificial Intelligence
Practical Copilot tips to help you draft content, summarize information, and work more efficiently across Microsoft 365.
Microsoft 365 Applications
Practical Microsoft 365 tips to help you understand new features, improve productivity, and get more value from your Microsoft tools.
- Adding Free Microsoft Stock Images (with Video)
- How to Use the Format Painter in Microsoft Word, PowerPoint & Excel (with Video)
- Easy PDF Documents in Microsoft
- How to Show or Hide the Microsoft 365 Ribbon (with Video)
- SmartArt: One Picture is Worth More Than a Thousand Words in Microsoft 365
- Microsoft 365 Selecting Secrets
- 7 Useful Keyboard Shortcuts for Microsoft 365 & Windows
Microsoft Excel
Practical Excel tips to help you organize data, analyze information, and work more efficiently.
Excel Editing Tips & Techniques
- Microsoft Excel: Easy Ways to Add Date & Time (with Video)
- Microsoft Excel: How to Save Time Formatting Microsoft Excel Charts with Chart Templates (with Video)
- Microsoft Excel: How to Flip Data with Transpose (with Video)
- Microsoft Excel: How to Customize the Default Workbook
- Microsoft Excel Navigation Keyboard Shortcuts (with Video)
- Microsoft Excel: Easy Auditing with AutoCalculate (with Video)
- Microsoft Excel: 5 Tips to Work with Text
- Microsoft Excel: 6 More Tips to Work with Text
- How to Convert or Extract Excel Data with Flash Fill (with Video)
- Microsoft Excel: Time Saving Tricks to AutoComplete Data Entry
- Microsoft Excel: Tips for Editing & Deleting Cells
- Microsoft Excel: The Hidden Power of Grouping
- Microsoft Excel: How to Fill Blank Cells in a Worksheet
- Microsoft Excel: 5 Data Entry Tips
Excel Formatting Tips & Techniques
- Microsoft Excel: How to Change the Starting Page Number When Printing (with Video)
- How to Use the Format Painter in Microsoft Word, PowerPoint & Excel (with Video)
- Microsoft Excel: 5 Excel Shortcuts to Format and Select
Excel Functions & Formulas
- Microsoft Excel: 5 Essential Text Functions for Cleaning Data (with Video)
- Microsoft Excel: How to Expand the Formula Bar (with Video)
- Microsoft Excel: How to Summarize Data with 3D Formulas (with Video)
- Microsoft Excel: Understanding Cell References
- Microsoft Excel: Easy Data Analysis with the IF Function (with Video)
- Microsoft Excel: How to Calculate Working Days Excluding Weekends (with Video)
- Microsoft Excel: How to Calculate Percent Changes
- How to Show Formulas in an Excel Worksheet (with Video)
- Microsoft Excel: ROUND Function-Flaw or Hidden Truths?
- Microsoft Excel: More ROUND Functions for Accurate Results
Excel Tips & Techniques-Variety
- Microsoft Excel: How to Make Your Large Excel Worksheets Easy to Navigate with Freeze Panes & Print Titles (with Video)
- 10 Quick & Easy Microsoft Excel Tips
- Microsoft Excel: 7 Favorite Microsoft Excel Keyboard Shortcuts
- How to Automatically Save a Backup Copy of an Excel Workbook (with Video)
- Graphics in Microsoft Excel: Picture Your Data with Sparklines
Microsoft Forms
Quick Forms tips to create surveys, quizzes, and polls and collect valuable feedback.
Microsoft OneNote
Simple OneNote tips to capture ideas, organize information, and find notes quickly.
- Microsoft OneNote: 3 Ways to Work with Meeting Notes (with Video)
- Microsoft OneNote: Adding Password Protection to a Notebook Section (with Video)
- Microsoft OneNote: Boost Team Productivity by Sharing a OneNote Notebook (with Video)
- 10 Tricks with OneNote Sections (with Video)
- 3 Easy Ways to Capture Screen Clippings in Microsoft OneNote (with Video)
- Microsoft OneNote: The “Secret” Microsoft Office Program
- 10 OneNote Keyboard Shortcuts
- OneNote Tips: 10 Cool Ways You Can Use Microsoft OneNote
Microsoft Outlook
Helpful Outlook tips to manage email, calendars, contacts, and tasks more effectively.
- Microsoft 365: 5 Ways to Connect and Share with Outlook and Teams (with Video)
- Microsoft Outlook: Automate Email Responses-Out of Office (with Video)
- Microsoft Outlook: How to Change the Time Scale (with Video)
- Microsoft Outlook: How to Change the Default Font (with Video)
- Microsoft Outlook: How to Change the Default View When Starting Outlook (with Video)
- Microsoft Outlook: How to Display Multiple Time Zones in the Outlook Calendar (with Video)
- Microsoft Outlook: How to Use Microsoft FindTime to Schedule Meetings (with Video)
- Changing to the Dark Mode Theme in Outlook (with Video)
- Microsoft Outlook: How to Save Searches with Search Folders (with Video)
- How to Highlight Important Email Messages with Conditional Formatting (with Video)
- How to Automate Email Responses with Quick Parts (with Video)
- Outlook Calendar Keyboard Shortcuts
- Outlook Keyboard Shortcuts
Presentations & Microsoft PowerPoint
Helpful PowerPoint tips to create clearer slides and deliver more effective presentations.
Presentation Design & Layout
- Microsoft PowerPoint: Creating Action Buttons for Navigation (with Video)
- Microsoft PowerPoint: Creating Hyperlinks for Navigation (with Video)
- Microsoft PowerPoint: How to Remove the Background of an Image (with Video)
- Microsoft PowerPoint: Graphic Effects with the Morph Transition (with Video)
- Microsoft PowerPoint: Design Ideas with the Designer (with Video)
- Microsoft PowerPoint: 3 Shortcuts with the SHIFT Key (with Video)
- Microsoft PowerPoint: 3 Ways to Simplify Slide Layout (with Video)
- How to Use the Format Painter in Microsoft Word, PowerPoint & Excel (with Video)
- Microsoft PowerPoint: Understanding the Slide Master (with Video)
- PowerPoint Presentations: 7 Tips to Banish Bloated Bullets
- AutoFit: The Worst Feature in PowerPoint (Video)
- Tips for Creating & Editing Shapes in a PowerPoint Presentation
- SmartArt: One Picture is Worth More Than a Thousand Words in Microsoft PowerPoint
- How to Create a PowerPoint Countdown Timer
- Improve Your Presentations: Free and Paid Sites for Great Looking Images
PowerPoint Presentation Delivery
- Microsoft PowerPoint: Practice a Presentation Delivery Using Rehearse with Coach (with Video)
- PowerPoint Keyboard Shortcuts for Slide Shows
- How to Improve PowerPoint Presentations with Black Slides
- How to Launch a PowerPoint Presentation Automatically as a Slide Show
- PowerPoint Presentations: 13 Tips for More Successful Presentations
- PowerPoint Presentations: How to Dodge “Death by PowerPoint”
- Presentation Checklist: Essential Items for a Presenter’s Laptop Bag
- PowerPoint Hide Slide: How to Customize Your Presentations
Microsoft Teams
Smart Teams tips to improve communication, collaboration, and virtual meetings.
- Microsoft 365: 5 Ways to Connect and Share with Outlook and Teams (with Video)
- Microsoft Teams: 4 Handy Tricks for Pinning Files (with Video)
- Microsoft Teams: How to Change Your Status (with Video)
- Microsoft Teams: Improving Communications with @Mentions (with Video)
- Microsoft Teams: Search and More with the Teams Command Box (with Video)
- Creating a Private Channel in Microsoft Teams
- Microsoft Teams Keyboard Shortcuts
- Microsoft Teams Meeting Shortcuts
Virtual Learning
Helpful tips for using Zoom and Microsoft Teams to deliver and participate in more effective virtual meetings, presentations, and training sessions.
- Zoom & Microsoft Teams: Easy Ways to Unmute Yourself During Virtual Meetings
- 10 Handy Zoom Shortcuts
- 15 More Zoom Keyboard Shortcuts
Microsoft Windows
Microsoft Word
Practical Word tips to help you create, format, and manage documents more efficiently.
Word Formatting Tips & Techniques
- Microsoft Word: 3 Ways to Change Case
- Microsoft Word: 4 Ways to Format Text as Superscript or Subscript (with Video)
- Reveal Formatting: The Secret Formatting Shortcut in Microsoft Word (with Video)
- How to Use the Format Painter in Microsoft Word, PowerPoint & Excel (with Video)
- How to Fix the Formatting of an Excel Mail Merge Field in a Word Document
- How to Change the Formatting of a Date or Text Mail Merge Field in a Word Document
- Microsoft Word: How to Add a Watermark to a Word Document
- Microsoft Word: Understanding Font and Paragraph Formatting
Word Editing Tips & Techniques
- Microsoft Word: 7 Word Dictation Tips to Boost Productivity (with Video)
- Microsoft Word: Creating Random Text (with Video)
- Microsoft Word: Customizing the Quick Access Toolbar (with Video)
- Microsoft Word: How to Automate Text Entries with AutoText (with Video)
- Microsoft Word: How to Mark Key Locations in a Word Document with Bookmarks (with Video)
- Microsoft Word: Working with the Word Navigation Pane (with Video)
- Microsoft Word: How to Remove Hard Returns or Paragraph Marks (with Video)
- How to Show or Hide White Space in Long Documents (with Video)
- Microsoft Word: 8 Navigation Keyboard Shortcuts to Boost Your Productivity
- Microsoft Word: How to Add a Filename to a Word Document
- Word Keyboard Shortcuts: 15+ Tricks to Select Text
- Microsoft Word: 3 Word Tricks to Keep Text Together (with Video)
- Microsoft Word: How to Stop Annoying Automation
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Copyright Dawn Bjork, MCT, MOSE, CSP, CVP
Dawn Bjork, MCT, MOSE, CSP, CVP, is The Software Pro®, a Microsoft Certified Trainer and productivity expert who helps professionals work smarter with Microsoft 365. Known as a “tech translator and problem solver,” Dawn simplifies complex tools and shares practical strategies through her training programs, presentations, articles, and videos.
Learn more Microsoft 365 tips and productivity strategies at TheSoftwarePro.com.
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