Do you spend too much time adjusting the font in your Outlook emails? A quick and simple way to save time is to change your default font in Outlook so it automatically matches your style.
Outlook’s default font is now Aptos; previously, it was Calibri. While Aptos is clean and readable, it may not suit your personal preferences or your company’s branding. Instead of manually changing it every time, you can set your default font to the one you prefer.
Watch my video or follow the steps below to learn how to customize the font choices for your Outlook email messages.
Changing the Default Font in Outlook
Here’s how to change the font settings in the classic desktop version of Outlook:
- Open Outlook and go to File > Options > Mail > Stationery and Fonts…
- Choose the font settings for different types of emails:
• New mail messages—This sets the font for original messages you compose.
• Replying or forwarding messages—You can also customize the font for messages when replying to or forwarding emails.
In this section, you’ll also see two checkboxes you can select to mark comments with your name (or other text) or with a different color of text.
• Composing and reading plain text messages—While the recipient will only see plain text, you can write in a more stylish font if you like (remember that the formatting won’t carry over to the recipient). - Next, pick your preferred font options such as font style and font size.
- Finally, select OK all the way back out to save your changes.
And that’s it! Now, every time you create a new message, reply, or forward an email, the font will automatically match your chosen settings.
For more shortcuts, tips and techniques to be more productive with Microsoft Outlook, visit TheSoftwarePro.com/Outlook.
© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro®
Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional
