Although a few clicks of the mouse can be a quick way to create a new Outlook appointment or meeting, handy Outlook keyboard shortcuts may even be faster and easier options.
Try these keyboard shortcuts to create and navigate your calendar and meeting items to save time working with Outlook. These Outlook calendar shortcuts work with Outlook 365, Outlook 2021, Outlook 2019, and Outlook 2016:
To Navigate to the Outlook Calendar Views:
- Switch to Calendar: [Ctrl] + 2
- Switch to Day View (1 day): [Ctrl] + [Alt] + 1
- Switch to Work Week View (5 days): [Ctrl] + [Alt] + 2
- Switch to Week View (7 days): [Ctrl] + [Alt] + 3 or [Alt] + – (minus sign)
- Switch to Month View (31 days): [Ctrl] + [Alt] + 4 or [Alt] + = (equals sign)
- Switch to Schedule View: [Ctrl] + [Alt] + 5
- Go to a specific date in the Calendar: [Ctrl] + G
- Show 2 Days in Calendar: [Alt] + 2
- Show 3-9 Days in Calendar: [Alt] + # of days
- Show 10 Days in Calendar: [Alt] + 0
Watch this video of Outlook calendar shortcuts, PLUS learn how to use Go To and the Date Navigator:
To Create a New Appointment or Meeting Request:
- Create an Appointment (from any view): [Ctrl] + [Shift] + A
- Create an Appointment (from Calendar View): [Ctrl] + N (for New)
- Create a Meeting Request: [Ctrl] + [Shift] + Q
How can you be more productive with Microsoft Outlook? For more time-saving Microsoft Outlook techniques, find additional shortcuts, tips, and tricks at TheSoftwarePro.com/Outlook. And grab your handout of these Outlook calendar shortcuts and over 75 additional keyboard shortcuts.
© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro®
Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional
