Microsoft Outlook Keyboard Shortcuts

Keyboard Shortcuts, Microsoft Outlook Tips & Tricks

A few clicks of the mouse can be a quick way to create a new email message, move to your Outlook calendar, or open a new task. For these and other actions, handy Microsoft Outlook keyboard shortcuts might be even faster and easier.

Try these Microsoft Outlook keyboard shortcuts with Outlook 365, Outlook 2021, Outlook 2019, and Outlook 2016:

To Navigate to Outlook Views:microsoft outlook keyboard shortcuts

  • Mail: [Ctrl] + 1
  • Calendar: [Ctrl] + 2 
  • Contacts: [Ctrl] + 3 
  • Tasks: [Ctrl] + 4
  • Notes or To Do: [Ctrl] + 5 *
  • Folder List: [Ctrl] + 6 *

* Shortcut varies depending on the Outlook interface.

To Create a New Outlook Item:

  • Mail Message: [Ctrl] + N (when in Mail)
  • Mail Message: [Ctrl] + [Shift] + M (from anywhere in Outlook)
  • Appointment: [Ctrl] + [Shift] + A
  • Meeting Request: [Ctrl] + [Shift] + Q
  • Contact: [Ctrl] + [Shift] + C
  • Task: [Ctrl] + [Shift] + K

Click here to grab your own desktop handout of these and over 75 additional handy Outlook keyboard shortcuts.

© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro®
Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional

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