How do you compare the differences in data between two years or other time periods? How do you compare data between two different locations, people, or categories? To help with comparisons, how can you further calculate a percent change between the two values? These are questions I hear during Excel training classes and as a conference speaker. Whether comparing different time frames or key categories of data, it’s easy in Microsoft Excel to calculate a change in value or by percent. Yet it’s not obvious if you don’t create a lot of formulas in Excel.
How to Calculate Differences in Values
Let’s cover the calculation basics first. This is a simple subtraction formula. In the example where the first year is in Column C and the second year is in Column D, the formula in Column E is:
Then, copy the formula down for the balance of the worksheet data. This column is optional yet it creates a baseline for the comparisons and could be referenced by other formulas as in the next example.
How to Calculate a Percent Change in Values
We’ll use the sample example to calculate the percent change between values. The formula simply calculated the difference between the two time periods such as the Current Year and the Previous Year and then divides the result by the value of the Previous Year. The formula in the example above for the % Change column (Column F) is:
=(D4-C4)/C4 (works whether or not you’re also calculating the value difference) OR
=E4/C4 (if you’re also calculating the difference in the dollar or quantity values as in the example above)
Next, format the column with the Percentage format and you’re good to go!
To see these simple calculations in action, download the sample workbook.
To extend your learning on Microsoft Excel, check out these additional shortcuts, tips and techniques at TheSoftwarePro.com/Excel.
By Dawn Bjork, MCT, MOSM, CVP, The Software Pro®
Microsoft Certified Trainer, Productivity Speaker, Certified Virtual Presenter