Windows Tips: Must Know Windows Editing Shortcuts

Keyboard Shortcuts, Microsoft Windows Tips & Tricks

Although Microsoft Windows is designed for touchscreens, thanks to a slew of keyboard shortcuts, it’s easy to bypass touch and use just a keyboard and mouse. These Windows editing shortcuts can save you time and effort by letting you use keys instead of clicking on drop-down menus. Try these shortcuts with your most frequently used Windows programs, including Microsoft Excel, Word, Outlook, PowerPoint, OneNote, as well as many Microsoft 365 applications.

Note: These shortcuts work with Microsoft Windows 11 and Windows 10.

Windows Selecting Keyboard Shortcuts

  • windows editing shortcuts, windows keyboard shortcutsSelect all items in a document or window: [Ctrl] + A
  • Select more than one item in a window or on the desktop, or select text within a document: [Shift] with any arrow key
  • Select blocks of text by paragraph: [Ctrl] + [Shift] with any arrow key
    Keep holding down [Ctrl] + [Shift], and each time you hit the arrow key successively, more paragraphs are highlighted.
  • Selects all text from the cursor to the end of the document: [Ctrl] + [Shift] with the [End] key
  • Selects all text from the cursor to the beginning of the document: [Ctrl] + [Shift] with the [Home] key

Windows Text and File Management Keyboard Shortcuts

  • Copies selected text or item: [Ctrl] + C
  • Cuts selected text or item: [Ctrl] + X
  • Pastes text or item on clipboard to your cursor location or designated file location: [Ctrl] + V
  • Undo something: [Ctrl] + Z
  • Redo something: [Ctrl] + Y
  • Save a document: [Ctrl] + S
  • Print a document: [Ctrl] + P

Windows Formatting Keyboard Shortcuts

  • Turn on or turn off bold: [Ctrl] + B
  • Turn on or turn off italics: [Ctrl] + I
  • Turn on or turn off underline: [Ctrl] + U

Windows Navigation Keyboard Shortcuts

  • Move the cursor to the beginning of the next word: [Ctrl] + Right arrow
  • Move the cursor to the beginning of the previous word: [Ctrl] + Left arrow
  • Move the cursor to the beginning of the next paragraph: [Ctrl] + Down arrow
  • Move the cursor to the beginning of the previous paragraph: [Ctrl] + Up arrow

Download your own handout with other Windows keyboard shortcuts.

© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro®
Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional

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